· Your title, first name, last name, gender, nationality, email address, phone numbers, contact or home address, date of birth, employment history (e.g. job application, employment references or secondary employment), skills and qualifications, Education history (e.g. qualifications), right to work information, current remuneration as well as interview feedback.

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the Information Commissioner’s Office (ICO) website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.

Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.

Your right to erasure - You have the right to ask us to delete your personal information.

Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.

Your right to object to processing - You have the right to object to the processing of your personal data.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for recruitment purposes are:

· Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

· Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All your data protection rights may apply except the right to object.

Where we get personal information from

· Directly from you (CVs you submit, telephone calls etc.)

· Publicly available sources

· Previous employment

· Market research organisations

· Providers of marketing lists and other personal information

· Suppliers and service providers

· Social media Professional networking websites and job boards.

How long we keep information

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. The duration of retention will depend on whether our relationship with you extends beyond a single placement into more of a career support and guidance role.

Specifically, we will keep personal data while we have your consent or a legitimate interest in doing so.

Once retention is no longer necessary, we will delete or anonymize your data.

Who we share information with

· Organisations we’re legally obliged to share personal information with

· Third parties:

o Potential employers for the recruitment purposes.

o We only share your CV and information with potential employers when you have given your specific consent for us to do so.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113. Website: https://www.ico.org.uk/make-a-complaint

Last updated

13 November 2024